ABSTRACT

The past decade has seen a huge increase in the implementation and use of Electronic document and records management systems (EDRMS) in many public spheres. From the available literature, it seems that Government organisations and companies have been lagging behind in this regard. This Project rep011 investigates GESES Records Management System. This is being used by GESES Uganda Limited where traditional systems were found to be completely manual and subject to numerous problems like duplication, loss of records, huge storage space and time consuming. The current Record management system also leads to misplacement of stock details, payment details, and late release of reports and insecurity to records. This research project is aimed at computerizing all the records about stock, staff and engineering services delivery. In order to achieve this goal, a thorough System Study and investigation was carried out and data was collected and analyzed about the current system using document and data flow diagrams. The concept of report production has been computerized hence, no more delay in report generation to the General Manager. Errors made on hand held calculators are dealt out completely. The method used to develop the system include Macromedia Dream weaver which interacts with the database which was designed using PHP, a server side scripting language designed specifically for the web, MySQL 5.0.1 and workbench for creating the Database design. PhpMyAdmin 2.8.2 was also used to provide an interface with MySQL. PhpMyAdmin provided ease for the use and manipulation ofMySQL, Web Browsers Fire Fox 2.0.0.1, Internet Explorer 6 and Internet Explorer 7 were used to test and display results. This system is convenient, makes it easy to share information and it is user fi·iendly. The benefits of the computer based records management system is therefore emphasized in all companies.