CHAPTER ONE

INTRODUCTION

1.1 Introduction

All organizations, however large or small, need to keep certain records, some because the law requires them, and some for internal purposes. For instance, keeping records of hours worked by most workers (for the purposes of the implementation of the Working Time Regulations), and pay rates will enable employers to monitor legislation compliance. Every employer also needs records of workers joining them, their job title, pay and so on. A web-based employee management system is an online system that enables organizations to upload information about their employees so that their identity can always be verified. And the basic information about them and their work description can be easily managed. It is an electronic record keeping system that will aid the organization not to be dependent on flat files all the time for managing employee or personnel information. it is an effective means of electronic record management. The goal of web-based employee records Management is to provide professional assistance to state and local government agencies, public and private institutions in managing the records and information required to take care of the institution in an effective and cost-efficient manner. It is an electronic record management system [1].

This chapter introduce the web-based design and implementation of employees record system. It presents the statement of problems, aims and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.

1.2 Statement of Problem

1. Traditionally, paper records placed in a flat file is common place in institutions and organizations, once they were physically filed, they begin to take up valuable office space.
2. This makes it difficult to retrieve information when they are needed and valuable information that may be needed information may be lost due to the poor practice of dumping the files.
3. Employee information can only be seen from the manual records.
4. Also, other organizations that need information about the employees to verify their identity cannot do so in the absence of a web based employee record system.

It is in view of the above listed problems that this research study is conducted to design and implement a web based employee record system.

1.3 Aim and Objectives of the Study

The aim of the study is to develop a Web-based employee record system system that will enable Akwa Ibom state university to maintain the record details of its employees such that it will be easy to retrieve needed information with few button clicks. The objectives of the study are;

• To design a web-based employee record system
• To create a system that will aid in retrieving employee details online.
• To design a system that will complement or replace the manual way of managing personnel information.

1.4 Significance of the study

          The significance of the study is that it will provide a better means of managing employee records online. It will facilitate the capturing of employee information so that it will be easy to manage. The report of any employee can be called up by entering the ID number of the employee. The research study will also be significant to other scholars and researchers seeking for valuable information on the subject of employee record management system and electronic record management as it contains professional accounts of electronic record keeping practice and management in developed countries.

1.5 Scope of the Study

This study covers Web-based Design and Implementation of employee record system using Akwa Ibom State University as s case study. It is limited to the development of an online system that will aid the registration and retrieval of employee records (bio-data and job description details).

1.6 Organization of Research

This research work is organized into five chapters. Chapter one is concerned with the introduction of the research study and it presents the preliminaries, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.

Chapter two focuses on the literature review, the contributions of other scholars on the subject matter is discussed.

Chapter three is concerned with the system analysis and design. It analyzes the present system to identify the problems and provides information on the advantages and disadvantages of the proposed system. The system design is also presented in this chapter.

Chapter four presents the system implementation and documentation. The choice of programming language, analysis of modules, choice of programming language and system requirements for implementation.

Chapter five examines the constraints of study, summary, conclusion and recommendations.

1.7 Definition of Terms

Web-Based System – A system that is meant to work with internet network. Employee  – A paid worker in an institution or organization, private or public.

Record – A collection of related fields. Also considered as an electronic file representing an entity.

Management – The organizing and controlling of the affairs of business.

Electronic Record – A digital record of information stored in a computer system or electronic storage device that can be accessed.

Back-up – A copy of computer data that is stored in another storage device sometimes in a different location.