IMPACT OF COMPUTER ON RECORD MANAGEMENT IN AN OFFICE
ABSTRACT
This research was carried out to find the impact of compute on record management in an office with the reference to thirty secretaries working in Federal Polytechnic, Offa. Research questions guiding the study were as follow: (1) what impact does the computer has on record keeping in terms of reliability? (2) What impact does the computer has on record keeping in terms speed? (3) What impact does the computer has on record keeping In terms of retrievals? (4) What impact does computer has on effectiveness on record keeping? Structure questionnaire was design and administer the secretaries. Simple mean was used to analyze the data and the results revealed that the findings, it was concluded that the computer is currently the most reliable tools for record keeping. Effective record keeping has positive impact on productivity. Following the drawing of conclusion, recommendation was offered for improvement of computer services in Federal Polytechnic, Offa.
TABLE OF CONTENTS
TITTLE PAGE i
CERTIFICATE ii
DEDICATION iii
ACKNOWLEDGEMENT iv
ABSTRACT v
TABLE OF CONTENTS
CHAPTER ONE
CHAPTER TWO
2.0 INTRODUCTION 4
2.1 DEFINITION OF RECORD MANAGEMENT 4-5
2.2 PRACTICING RECORDS MANAGEMENT 5-7
2.3 CURRENT ISSUES IN RECORD MANAGEMENT 8-9
2.4 DATA PROCESSING 9-9
2.5 ESSENTIALS OF A GOOD FILING SYSTEM 9-12
2.6 DEFINITION OF COMPUTER 12
2.7 ROLES OF COMPUTER IN BUSINESS ORGANIZATION 12
2.8 IMPACT OF COMPUTER ON RECORD KEEPING 13
CHAPTER THREE
3.1 POPULATION OF THE STUDY 14
3.2 SAMPLE 14
3.3 RESEARCH INSTRUMENT 14
3.4 METHOD OF DATA COLLECTION 14
3.5 METHOD OF DATA ANALYSIS 15
3.6 DECISION RULE 15
CHAPTER FOUR
4.1 ANALYSIS OF RESPONDTO THE RESEARCH QUESTION 16-18
CHAPTER FIVE
5.1 SUMMARY OF FINDING AND DISCUSSION 19
5.2 CONCLUSION. 20
5.3 RECOMMENDATION 20-21
5.4 SUGESTION FOR FURTHER STUDIES 21
REFRENCE 22-23
RESEARCH QUESTION 24
CHAPTER ONE
INTRODUCTION
1.0 Background of the Study
Most offices and organization appreciate the importance of record management. Horn by (2001) defines record “as written account of facts, accounts put down as hey occur and stored small collection of data about a specific) that exists as a units of information in machine readable form facts know about the past or somebody or something”
Samdanel (1998) defines record “as large of document e.g. letters, memorandum, report etc which are created, processed, stored and reviewed in any business organization or office.
In other words, record management refers to the sum total of all activities designed to control the lifecycle of records from its disposition.
Record management deals with the creation, distribution, presentation, maintenance, preservation, retrieval and disposal of records.
Mills and standingford (1983) see record management as “a direct connection between the practical working and the clerical operations”.
Record management entails the following:
There are few or no area in an organization which are likely to escape the impact of computerization since business need for providing information are increasing in volume and complexity, the use of computer as a machine, which can receive, process present information in to it, at a very speed is essential.
It is claimed that application of computer to record management in an office has made record management easier and more reliable. The concern of this study is, therefore to investigate the impact of application / utilization of computer an record management in the office.
This research work mends to discover what impact the computer has on record management in today’s office.
Also, we seek to determine and highlight the relative importance of computer as a means of keeping record over all other methods of record keeping like manual filling system and indexing etc.
The following question granted the study:
The purpose of this research work is:
The study will be off great importance to organization and most especially the secretarial personal to know the impact of computer on record management in an office and its effective and efficiency in organization and it will enable organization. Companies to appreciate the impact of computer on record management.
Some constraints faced by the research in the course of these study includes the following.
However having summarized these challenges, the researcher was confident of the validity of the research work.
The research study focus. It attention on the impact of computer on record management in Federal Polytechnic, Offa.
Computer: is an electronic machine that receive instruction data as input, translate the data, process it, and present as out put to the user.
Record management: describe as the deployment of stored and retrieve information for the achievement of the objective with function of providing appropriate information and communication network to all sectors within and outside an organization